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Records policy will protect

Samisoni Nabilivalu
Saturday, February 19, 2011

A NATIONAL records management policy is being implemented by the Government to strengthen its standards.

The new policy entails the implementation of effective record keeping guidelines and processes in all Government ministries, departments and agencies.

Permanent secretaries and heads of departments will be responsible for implementing the policy and integrating the guiding principles within their record keeping systems from January 2011.

The policy will apply to all files, emails, memoranda's, minutes, audiovisuals, electronic, digital, materials and any other document that is created or received by Government officers. It will also apply to all confidential and classified records in Government offices as defined under Section 2 of the Public records Act (Cap 108).

PSC permanent secretary, Parmesh Chand, said the records of Government's actions and decisions were knowledge assets and a vital part of the Government's corporate memory.

Mr Chand said the policy should address the poor management and non-recognition of Government's records as vital sources of information across Governments departments.

"As such, the managing of these assets in an efficient way will not only ensure that vital information can be located when needed but will also help save time and money," he added.





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